Warehouse accounting for excise goods
Every excise stamp in your warehouse under control — from receiving to shipment, with no mismatches with the state and no manual spreadsheets.
Product — Reticore (opens in a new tab) · Equipment — Simac Ukraine (opens in a new tab)
About the product
ExciseTrace WMS is a warehouse system for importers and distributors of excise goods. The producer marks goods in ExciseTrace, and WMS carries the same stamps further: through receiving, storage and shipment.
The system knows where every bottle, case and pallet is, and checks itself every night.
What takes an accountant hours today becomes a signing queue.
Every action is logged, every scan counts exactly once, every document goes to the state once.
The problem
The state sees every stamp. If your records don't match the state's, it's your problem, not theirs. An ordinary warehouse system counts cases, not stamps.
Your records count cases; the state counts every stamp.
Today that's hours of an accountant's work.
One working day to report a discrepancy.
Recounting the warehouse takes days.
Discrepancy deadline
A shortage, surplus, damage or wrong goods at receiving — and the clock is already ticking. Done by hand, this deadline is easy to miss.
Law of Ukraine No. 3817-IX, art. 60, part 1: “no later than the next working day after the day such a fact is discovered”.
How it works
The producer marks goods at the plant, and we carry the same stamps through your warehouse.
The heart of the product: stock down to every stamp.
01Receive goods
Also: sign or reject the receipt right from this screen, and documents from the state arrive automatically.
02Stock down to the stamp
“Where is this bottle?” — answered with one scan. The stamp card shows:
It answers any question from an inspector or a buyer.
03Stock down to the stamp
Also: full repacking in the new interface.
04Stocktake
“Blind” means the storekeeper does not see the expected number and cannot “adjust” the result.
05Discrepancies
Also: the discrepancy notice itself and its signature — in the system.
06Shipment · documents
For accountants and managers
Four key reports prepare themselves and export to Excel:
An accountant who manages several companies switches between them in one login.
Security
E-signature keys are stored encrypted, and every signature is logged.
Six roles, from owner to viewer. A new employee gets no access until an administrator approves them.
Backups run every night and are kept for 30 days.
Sign-in with a corporate Google or Microsoft account, with two-factor verification.
Features
Getting started
Our team connects your company; there is no self-service sign-up.
We show the system on your real incoming document.
We launch the system in one of your warehouses.
Questions
Importers and distributors of excise goods who receive, store and ship marked goods. For producers we offer ExciseTrace.
Not yet. The system is built for importers and distributors: one warehouse — one owner of the goods.
Yes: documents prepare themselves, and your authorised person signs them.
In secure data centres in the EU, with nightly backups.
Only people with the “Signer” role, usually the accountant. Every signature is logged.
It counts once. Same with documents: none goes to the state twice.
No. The handheld needs an internet connection.
Our team connects your company; there is no self-service sign-up.
One product family: ExciseTrace marks goods at the plant, WMS manages them in the warehouse. There is no direct data exchange between them yet.
Next step
We offer a demo on your real incoming document and a pilot in one warehouse. How long does one stocktake take you today?